In a coworking center, renting meeting and conference rooms is an essential part of the revenue. Thus, an optimal management of these equipments is fundamental to ensure the global functioning of the center. You fill find below a full list of the must-have tools to do so.
Starting point: the Excel file
As soon as the coworking center is launched, you need to create an Excel file or a Google spreadsheet listing the users of the meeting/conference room within your community. To maximize the occupation rate of the room, a good option is to rent it out to outsiders. A simple spreadsheet will enable you to estimate the time your coworkers spend in the conference room but also to establish an agenda with specific dates and times of availability. This is an administrative document; it does not need to be shared with the coworkers.
Set up an online schedule
To make things easier for both you and your coworkers, an online schedule could be set up. It will keep the community up-to-date with the availability of the conference room. You could try the Google Calendar application which will list everybody’s needs. You can connect this to the MeetMe tool by Doodle which will present the coworkers with free time slots for outside counterparts to organize meetings.
Meeting room management: Go beyond with a specific software
A meeting room with a table and chairs is a fine meeting room. Equip it with digital tablets, an overhead projector, it is better. If you add a meeting room booking software, it will rule! Here is the good news: meeting room booking and management software exist.
There is a lot of meeting room management softwares on the market, with more or less useful options. They are efficient (most of the time), capable to function with an intranet network, and they enable the coworkers to use an easy and pleasant interface on a daily basis. They can also help you manage the occupation rate of the meeting/conference room and facilitate access to the equipment at disposal of the coworkers.
The perfect manager you seek to become will need something even better to suit the needs of your coworking space. You will need an integrated software to XXX your coworking center easy. This is the type of tool cowork.io provides you with.
If you choose to set up an intern social network, you should implant a « booking » function which will also display the room’s schedule. You can also pin a tablet (connected to the booking software) at the entrance of the conference room. The coworkers will thus be aware of the availability of the meeting room and will also be able to book it whenever they wish and need to.
https://cowork.io/wp-content/uploads/2015/09/meeting-room.jpg320630pasvetchinehttps://cowork.io/wp-content/uploads/2015/12/logo-coworkio.pngpasvetchine2015-10-06 08:57:072015-10-05 10:59:05What Tools to Manage the Meeting Rooms of your Coworking Space?